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Searchlight OCR

Automated OCR Sharepoint Solution

Ensure your documents are 100% searchable with Aquaforest Searchlight's automated OCR for SharePoint, Office 365, and Windows.
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Aquaforest Searchlight automatically takes non-searchable documents such as image PDFs, scanned image files, and faxes and converts them to fully searchable PDF format using the same OCR technology as Adobe. Keep files indexed by applying OCR to newly added or recently edited documents.

Key Features


Audit the document library to determine which documents are candidates for processing by examining each document’s searchability status and the document library’s processing settings.


Searchlight’s optical character recognition (OCR) technology creates a text version of the file contents.

Monitor and Schedule

Automate the document monitoring process by allowing Searchlight OCR to scan the document library and automatically handle new and updated documents.


Transform SharePoint files into fully searchable and electronically archived documents. Archive image, MSG, and PDF files into long-term veraPDF- and ISO-compliant PDF/A standards (PDF/A-1, PDF/A-2, PDF/A-3).

Metadata Tagging

Identify relevant metadata by using automated metadata tagging. Retain current metadata or configure Searchlight’s Metadata Extractor module to add metadata to new and existing documents automatically.

Content Reuse

Reuse content from searchable PDFs by selecting and copying the newly generated text layer. Convert legacy documents into a searchable and usable format.

Multi-Language Support

Searchlight OCR is compatible with more than 100 different languages, including Asian, Arabic, Farsi, and Hebrew languages. The extended OCR engine supports multiple languages within a single document from the same alphabet, e.g. French, German, and Italian.

PDF Compression

Images in the output PDF file can be compressed using JBIG2 (for black and white images) or MRC (for color images). This dramatically reduces the output size of PDFs and reduces the size of your SharePoint library.


Generate scheduled reports and receive email alerts about the latest updates to your SharePoint library. Get a summary of the library status as a whole or details about specific job runs.

Watch the Demo

See Searchlight OCR in action and learn how to audit SharePoint files and make them fully searchable.
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Get a Quote

Please contact the sales team for pricing information. If you don’t need all the features, you can purchase per component.


For on-premises SharePoint you would install Searchlight on an on-premises server - communication is made between Searchlight and your on-prem SharePoint via standard Microsoft APIs and the document processing is performed on the server where Searchlight is installed.


So no data will leave the premises at all hence there is no GDPR issue.


For SharePoint Online/Office365: installing Searchlight on an Azure VM ensures all the data transfer occurs within the Microsoft cloud.


No data is sent to any Aquaforest server and we will not see your data.

Yes, all our products are supported on virtual machines including Azure and Oracle VM virtual box.


Searchlight 365 is a fully managed SaaS product where the product is installed and maintained by us.


Furthermore, Searchlight is available as a VM package in the Azure Marketplace.

The Subscription Price includes comprehensive support and maintenance cover for the duration of the subscription.

For Subscription Licenses, we provide support and maintenance while the subscription is active.

The number of cores licensed determines how many CPU cores the software can use concurrently. As a rough guide, the software can process 1,000 pages per hour per CPU core although this will vary according to a number of factors.
If your requirements change during the use of the product and you require additional Cores or another Module we can simply upgrade your license with the difference in price.
One of our expert engineers can install and configure Aquaforest Searchlight to meet your requirements via a remote session. It is normally straightforward and takes between 15 and 30 minutes.
Let us know if you would like us to provide training via remote session on any aspect of the product.
We can demonstrate the product for you and discuss how it can meet your needs.

Our team have gained extensive experience and expertise in searchable PDFs over many Years and are members of the PDF association. We are happy to share our knowledge and provide free advice in this area.

In addition we have a number of blog articles on this product here.

We aim to respond to email support requests within 1/2 a business day- usually we respond much more quickly than that. Email support@aquaforest.com with any support query.

Phone support
If you prefer to speak directly with our team call us on +44 (0)1296 768 727 or ask for a call via support@aquaforest.com with any support query.

Live chat
You can always contact us on live chat during office hours.

Tech Spec

Standalone Installation

Aquaforest Searchlight is installed on a machine of your choice, separate from the SharePoint server.

Local or Cloud Implementation

For SharePoint Online (Office 365) you can choose between installing Aquaforest Searchlight on your own local servers or on an Azure instance. For more information see our blog article: Aquaforest Searchlight and SharePoint Online

SharePoint Migration

Support for Windows File System allows documents to be pre-processed before uploading in large migrations.

System requirements

Supported Operating Systems Windows 11 (64 bit)
Windows 10 (64 bit)
Windows Server 2016
Windows Server 2019
Windows Server 2022
Support Document Stores SharePoint 2010
SharePoint 2013
SharePoint 2016
SharePoint 2019
SharePoint Online (Office 365)
OneDrive for Business
Azure File Storage
Azure Blob Storage
Windows File Systems
Recommended Memory Single Core License - 8 GB RAM
8 Core License - 16 GB RAM
Greater Than 8 Core License - Ask support@aquaforest.com
Recommended CPU Single Core License - i5 processor
8 Core License - i7 processor
Greater Than 8 Core License - Ask support@aquaforest.com
Disk Space 950 Mb
.NET Framework 4.7.2
Visual C++ redistributable Visual C++ 2017 Redistributable ( x86 | x64)

SharePoint Online (Office 365) System Requirements

Supported Operating Systems Windows 11 (x64)
Windows 10 (x64)
Windows Server 2012 (x64)
Windows Server 2016
Windows Server 2019
Additional Tools SharePoint Server Client Components SDK (x86|x64)

How it Works:

Download the trial version of Aquaforest Searchlight and use the free Audit Tool to speedily generate an audit report on the searchability of your document repository. (see Audit Tool flyer for more details)

The Audit tool can identify and generate a report on how many of your documents are:

"I believe the Searchlight product is unique and definitely a "leader" in this kind of document management workflow. The product is easy to configure and does exactly what it states it does: Automatically OCR SharePoint document libraries or Local Locations. Highly efficient, fully auditable, complete with check out & check in comments."
Jeroen Schoenmakers
SharePoint Specialist
Ivanplats SA (Pty) Ltd

After making your documents searchable, you will Dramatically Enhance Findability by using Aquaforest Searchlight Tagger (part of our searchlight suite of products) which can automatically add metadata tags based on document content.