Automated OCR Sharepoint Solution
Overview
Aquaforest Searchlight automatically takes non-searchable Documents such as Images PDF’s, Scanned Image Files and Faxes and convert the files to fully searchable PDF format.
These types of files need to be processed with optical character recognition (OCR) technology to create a text version of the file contents which allows a searchable PDF to be created by merging the original page images with the text. This enables the file to be searched.
Demo
FAQ
Are There Any GDPR Issues?
For on-premises SharePoint you would install Searchlight on an on-premises server - communication is made between Searchlight and your on-prem SharePoint via standard Microsoft APIs and the document processing is performed on the server where Searchlight is installed.
So no data will leave the premises at all hence there is no GDPR issue.
For SharePoint Online/Office365: installing Searchlight on an Azure VM ensures all the data transfer occurs within the Microsoft cloud.
No data is sent to any Aquaforest server and we will not see your data.
Is Aquaforest Searchlight supported on Virtual machines?
Yes, all our products are supported on virtual machines including Oracle VM virtual box.
Furthermore, Searchlight is available as a VM package in the Azure Marketplace.
What is included in the license price?
For Subscription Licenses, we provide support and maintenance while the subscription is active.
Support and Maintenance Cover (SMC)
Support and Maintenance cover is included with all subscription licenses, giving you access to the support team and free upgrades.
What is the definition of a Core?
The number of cores licensed determines how many CPU cores the software can use concurrently. As a rough guide, the software can process 1,000 pages per hour per CPU core although this will vary according to a number of factors.
Can we purchase additional Cores and Modules?
If your requirements change during the use of the product and you require additional Cores or another Module we can simply upgrade your license with the difference in price.
Can you install and configure Aquaforest Searchlight for us?
One of our expert engineers can install and configure Aquaforest Searchlight to meet your requirements via a remote session. It is normally straightforward and takes between 15 and 30 minutes.
Do you provide product training?
Let us know if you would like us to provide training via remote session on any aspect of the product.
Can I just get a Demo?
We can demonstrate the product for you and discuss how it can meet your needs.
Do you offer any free advice?
Our team have gained extensive experience and expertise in searchable PDFs over many Years and are members of the PDF association. We are happy to share our knowledge and provide free advice in this area.
In addition we have a number of blog articles on this product here.
How can I contact you?
Email
We aim to respond to email support requests within 1/2 a business day- usually we respond much more quickly than that. Email support@aquaforest.com with any support query.
Phone support
If you prefer to speak directly with our team call us on +44 (0)1296 768 727 or ask for a call via support@aquaforest.com with any support query.
Live chat
You can always contact us on live chat during office hours.
Tech Spec
Standalone Installation
Aquaforest Searchlight is installed on a machine of your choice, separate from the SharePoint server.
Local or Cloud Implementation
For SharePoint Online (Office 365) you can choose between installing Aquaforest Searchlight on your own local servers or on an Azure instance. For more information see our blog article: Aquaforest Searchlight and SharePoint Online
SharePoint Migration
Support for Windows File System allows documents to be pre-processed before uploading in large migrations.
System requirements
| Supported Operating Systems |
Windows 10 (64 bit) Windows Server 2016 Windows Server 2019 Windows Server 2022 |
| Support Document Stores |
SharePoint 2010 SharePoint 2013 SharePoint 2016 SharePoint 2019 SharePoint Online (Office 365) OneDrive for Business Azure File Storage Azure Blob Storage Windows File Systems |
| Recommended Memory |
Single Core License - 8 GB RAM 8 Core License - 16 GB RAM Greater Than 8 Core License - Ask support@aquaforest.com |
| Recommended CPU |
Single Core License - i5 processor 8 Core License - i7 processor Greater Than 8 Core License - Ask support@aquaforest.com |
| Disk Space | 950 Mb |
| .NET Framework | 4.7.2 |
| Visual C++ redistributable | Visual C++ 2017 Redistributable ( x86 | x64) |
SharePoint Online (Office 365) System Requirements
Gallery
How it Works:
Download the trial version of Aquaforest Searchlight and use the free Audit Tool to speedily generate an audit report on the searchability of your document repository. (see Audit Tool flyer for more details)
The Audit tool can identify and generate a report on how many of your documents are:
- Non-Searchable (scans, faxes, TIFFs and image PDFs)
- Partially Searchable
- Fully Searchable
- Non-searchable due to file errors such as corruption
Ivanplats SA (Pty) Ltd
After making your documents searchable, you will Dramatically Enhance Findability by using Aquaforest Searchlight Tagger (part of our searchlight suite of products) which can automatically add metadata tags based on document content.