Searchlight 365

SaaS Solution for SharePoint Online OCR

Ensure your documents are 100% searchable with Searchlight 365

Overview

Are your SharePoint Online documents fully searchable?

Aquaforest Searchlight automatically takes non-searchable Documents such as Images PDF’s, Scanned Image Files and Faxes and convert the files to fully searchable PDF format.

Aquaforest Searchlight365 is the SaaS version of our popular Searchlight solution. Searchlight365 is managed on Azure by Aquaforest with a browser interface provided to users and annual fees based on document and page volumes.

SaaS Setup Summary

Documents under Management / Daily OCR Volume

HOSTING LOCATION

We host Searchlight on an Azure VM in a Microsoft location corresponding to your SharePoint / O365 location (such as EastUS or UK South).

Please note that throttling limitations might apply for large volume data traffic.

VM SPECIFICATION

The spec of the VM corresponds to the expected size of the repository in terms of documents under management as well as the number of pages to be OCRed on an average day.

LICENSES

Searchlight SaaS includes a subscription license for Aquaforest Searchlight OCR with the same number of cores as the selected
VM.

The size of both, VM and Searchlight license, can be adapted once per year.

Both parties, Aquaforest and the Client will have RDP access to the VM for the scheduling and monitoring of Searchlight.

Please assist with selecting the bestsuited SaaS package by providing the following data:

*The free trial version of Searchlight can be used to run unlimited Audits on your sites which provide a comprehensive analysis of all documents contained including their searchability status, total document and page count.

An Example Scenario of OCR Volumes

Onboarding and Operational OCR Phase

ONBOARDING STEPS

Often, Corporations have initially a high volume of documents / pages to pass through the OCR process. After this stage, all sites will be fully searchable.

Once that process is complete, the OCR volume is reduced to newly added or recently edited documents. Searchlight SaaS can be flexibly adapted to this process.

An example is shown here.

Onboarding Example

Average Number of Pages OCR-ed per Day

Typical Pricing Scenarios

Please contact Aquaforest for any customization

FEES

Searchlight 365 is an annual subscription and includes a oneoff Onboarding Fee to assist with the initial VM and Searchlight setup.

In all cases, we need to establish the approximate number of documents under management and the average OCR volume.

We have a number of standard tier scenarios which work for
comparatively low numbers of documents.

For larger volumes, we suggest to contact Aquaforest to develop a tailored SaaS pricing model to suit your needs.

All prices are per Tenant TIER 1 TIER 2 TIER 3 CUSTOM ONBOARDING HIGH VOLUME EXAMPLE
Documents under Management* 100,000 250,000 1,000,000 > 1,000,000 2m
Average Pages OCR-ed per Day 2,000 5,000 20,000 > 20,000 110,000
Typical Azure VM Option B2MS B4MS B8MS TBC D8s_v3
vCPUs 2 4 8 TBC 8
RAM 8GB 16GB 32GB TBC 32GB
Onboarding Fee $399.00 $599.00 $899.00 Please ask $8,995.00
Annual Cost US$ $3,995.00 $5,995.00 $8,995.00 Please ask For 6 Months

*assuming an average of 10 pages per document

For more information about Searchlight365 please contact us at sales@aquaforest.com or :