In-Place OCR for Windows File Systems - Using Aquaforest Searchlight OCR - Aquaforest

In-Place OCR for Windows File Systems - Using Aquaforest Searchlight OCR

Aquaforest Searchlight OCR, is an in-place OCR Solution designed to seek out non-searchable content & OCR the non-searchable content.  It can process Sharepoint/Office 365 & also Windows File Systems


Consider the following Scenarios,

  1. A Windows File Share used to store your business documents, this may well contain a mixture of scanned Images files & image PDFs that are non-searchable + digitally born documents (Word, Excel, PDFs etc).
    *Windows Search, will only be able seek out the digitally born documents


  1. Maybe you are considering migrating your Windows File System Share to Sharepoint/Office 365 & prior to migration you want to ensure your content is Searchable, to enable you to make full use of the Sharepoint Search. (Searchlight OCR can also be used for this purpose post migration, directly against Sharepoint. In some scenarios however, it may make sense to do this prior to migration & then once you have completed your migration Aquaforest Searchlight can be used to continue to monitor your Sharepoint Library’s for any new non-searchable content).

In both these scenarios Aquaforest Searchlight, can seek out the non-searchable content & run OCR on them putting replacing the non-searchable documents with a searchable ones (*there are options to archive the original documents, depending on your businesses document retention policy).

Configuring Searchlight OCR to process Windows File Systems

1. Configure the Aquaforest Searchlight Windows Service with an account that has full admins to the paths you wish to process (see screenshot below).
2. Within Aquaforest Searchlight, select the “Library Type” as being “File System”
3.  You need to define your network locations as a UNC Paths ie, (\\fileserver\share)
(Mapped Drives are not supported)

You can try Aquaforest Searchlight for free by downloading from our website:

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Neil Pitman founded Aquaforest Limited in 2001 and is the chief architect for the company’s PDF and OCR software products used by thousands of organizations ranging from NASA to the Dutch Ministerie van Justitie. Neil has 30 years’ experience in the software industry in the UK and USA in the areas of database systems, document management and software development tools and has served on the IDT committees of the British Standards Institute (BSI) and was a co-author of the BSI’s 2007 publication on the Long Term Preservation of Digital Documents.